A useful distinction
A project proposal can begin with an assumption about what other people need. Listening helps uncover priorities, existing efforts and constraints that the first proposal may omit. One conversation, however, should not be presented as a survey of an entire community.
Put it into practice
Ask open questions about the relevant activity and document themes without unnecessary personal details. Record whose perspectives remain absent. Use the findings to refine the proposal, and obtain appropriate permission before sharing identifiable quotations or stories from those conversations.